So you’ve finally posted your project. The proposals are rolling in. You’ve found the one—a freelancer who gets your vibe, your goals, and doesn’t end emails with “Sir/Madam.”
Nice. But hiring is just step one. Managing a freelancer is where the real magic (or chaos) happens.
If the words “scope creep” or “miscommunication” have haunted your past freelance adventures, this post is for you.
Here’s how to manage freelancers like a pro—even if this is your first rodeo.
1. Start With an Actual Kickoff (Not Just a “Cool, Go Ahead”)
Imagine being hired by someone who says: “Hey, just do it.”
Not helpful.
Set up a 10–15 minute kickoff call or Loom video where you:
- Recap the goals and expected outcomes
- Walk through the brief (use this template)
- Confirm timeline and delivery format
First impressions matter—for both of you.
2. Use Project Tools, Not Just WhatsApp
Managing via voice notes and late-night DMs? That’s a sitcom waiting to happen.
Use free tools like Trello, Notion, ClickUp, or even Google Docs. Set up simple sections like:
- To Do / Doing / Done
- Feedback Round 1
- Deliverables Folder
It doesn’t need to be fancy. Just consistent.
Pro tip: Many freelancers on eFrelance already use project trackers. Ask them what they prefer.
3. Give Feedback Like a Sandwich (Not a Sledgehammer)
Great feedback is kind, clear, and constructive.
Try this formula:
✅ “I love the tone of the first paragraph” ⚠️ “The second section feels a bit rushed—can we expand that idea?” ✅ “Also, love how you ended with a CTA. Strong finish.”
Avoid vague stuff like “I don’t like it.” Be specific, or the revisions will boomerang back—again and again.
4. Set Clear Milestones (and Actually Stick to Them)
Don’t wait till the final delivery to review everything. Break big projects into phases:
- Moodboard → Mockup → Final Design
- Outline → Draft → Final Copy
Milestones reduce stress, improve quality, and give both sides a chance to course-correct early.
5. Pay Promptly, Praise Publicly
One of the fastest ways to build loyalty with top freelancers? Treat them like pros.
- Approve payments quickly
- Leave clear, thoughtful reviews
- Recommend them when relevant
Good freelancers are in demand. Treating them well means they’ll pick you again.
“Treat freelancers the way you’d want your dream client to treat you.” – Some wise person (probably underpaid)
Final Thought
Managing freelancers doesn’t require an MBA. It just takes structure, empathy, and clear communication.
Start small. Keep it human. And remember—you’re building a working relationship, not just ticking a task off your list.
Need help finding easy-to-manage talent? Browse vetted freelancers on eFrelance or check out our 10-step Buyer Checklist before posting your next job.
